Applies to version 2017.1.x; Author: Wojciech Mleczko The archiving mechanism allows to you automatically move workflow instances from the production database to an archive by using a convenient action executed by the system. The obvious benefit of this operation is that it allows you to manage the size of your content database (database retention), by removing chosen […]
Category: Actions
WEBCON BPS Action configuration and description. Actions are events that take place under specified circumstances (action triggers) e.g.: when a workflow instance reaches a specific step, at set intervals, on pressing a button on the form.
Exchange actions – Prerequisites
Applies to versions 8.1 and above; Author: Paweł Jawień Configuring Exchange permissions for a user account that will modify other users’ Exchange server folders (e.g.: making entries into the calendar). In order to implement an action that will be able to make entries in mailbox folders, the user account in the context of which the […]
Action – Set workflow status
Applies to version: 2016.1.x; author: Damian Matuła User story I want to create a process that would help evaluate how time-consuming the project is. A consultant will create a preliminary evaluation before the instance reaches the person in charge. The diagram below shows a process created for demonstration purposes. (Fig. 1) Fig. 1 – Diagram […]
Action: Add, Update and Remove attachment
Applies to version 2016.1.x; Author: Jakub Okrzesik WEBCON BPS 2016 introduced (among other things) 3 new actions which can be used to heavily automate managing attachments on workflow instances. These 3 actions can add, remove or modify workflow instance attachments according to their configuration. Below you will a detailed description on how to correctly configure […]
WEB SERVICE – Action and Data source
Applies to version: 2016.1.x; Authors: Piotr Bagazja & Karol Woźniak Expectations & Limitations WSDL The Web Service description (WSDL file – interface definition) can either be provided locally from the hard drive or through HTTP/HTTPS protocol. In both cases, it must fulfill certain requirements: For HTTP/HTTPS, if authentication is required, the user must provide a […]
Calculating timeout activation times
Applies to version: 8.3 and above; Author: Tomasz Batko Date of first timeout activation The date starting from which timeouts are calculated, is decided according to the following conditions (the conditions are checked one by one in the following order): If the timeout is activated on a specific day: the first activation is the nearest […]
Action – Start a subworkflow
Applies to version 8.3.x and above; Author: Kamil Nędza Intro When starting a new workflow with an action, there are three available modes to do it. They are found at the bottom of the Basic configuration tab: As a subworkflow of current instance– The created instance will be a subworkflow of the current workflow instance. […]
Action – SharePoint group members management
Applies to version 8.3.x; Author: Mariusz Burek Adding and removing users from SharePoint groups Obtaining information about what groups a certain user belongs to is rather time-consuming, as is adding/deleting a single user to/from multiple groups. WEBCON BPS allows you to modify the contents of SPS groups with the help of workflow instances, through an […]
Action – Read data from an Excel file
Applies to version 8.3.x; Author: Mariusz Burek While working with workflows, you might come across a scenario where not every employee has access to the intranet, but there exist processes that need to keep information about every user (e.g. Vacation process). Usually, in such cases users who do not have access to the intranet will […]
SharePoint Calendar – Adding entries from BPS Workflows
Applies to version 8.3.1.x; Author: Kamil Nędza With WEBCON BPS it is very easy to communicate with SharePoint lists. By using BPS Designer Studio and the most basic and standard actions it is possible to add, remove and edit list elements. New elements can be added to the list from a workflow form directly, without […]